Records Officer NGO Job Opportunities – InterAid Uganda Limited (IAU)

  • Company:
  • Location:
  • Salary:
    negotiable / month
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  • Posted:
    7 hours ago
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Job Summary: The Records Officer will provide an efficient, effective and reliable filing system that is cost effective and time saving.Key Duties and Responsibilities:Process Management: Maintaining a register book on refugees/asylum seeker files/records.Registering and opening new files for all clients.Labelling of all files and label each file cabinet for easy access.Maintaining a file movement book to easily trace outgoing files and know at all times where each file is.Ensure that all documents are filed on proper files and neatly organized chronologically.Ensure that files are properly handled and managed to avoid wear and tear.Maintaining file records and data in the system.Compiling weekly, monthly, quarterly, half year and annual reports and ensure timely submission to the Supervisor.Ensure security of the records from anything that may cause damage.Carryout any other duties assigned from time to time by the supervisor in line with the job .ub6b41ebf731cb2b7ae8b3f1468501e05 { padding:0px; margin: 0; padding-top:1em!important; padding-bottom:1em!important; width:100%; display: block; font-weight:bold; background-color:#eaeaea; border:0!important; border-left:4px solid #34495E!important; text-decoration:none; } .ub6b41ebf731cb2b7ae8b3f1468501e05:active, .ub6b41ebf731cb2b7ae8b3f1468501e05:hover { opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; text-decoration:none; } .ub6b41ebf731cb2b7ae8b3f1468501e05 { transition: background-color 250ms; webkit-transition: background-color 250ms; opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; } .ub6b41ebf731cb2b7ae8b3f1468501e05 .ctaText { font-weight:bold; color:inherit; text-decoration:none; font-size: 16px; } .ub6b41ebf731cb2b7ae8b3f1468501e05 .postTitle { color:#000000; text-decoration: underline!important; font-size: 16px; } .ub6b41ebf731cb2b7ae8b3f1468501e05:hover .postTitle { text-decoration: underline!important; } SEE ALSO: Fresher UN Protection Assistant Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)Support To Staff Provide advice to staff in line with section related procedures and any information relating to recordsMentor and coach staff in the records department as per job requirements. Risk Management: Identifying, assessing and developing strategies to mitigate against risks that may happen on the records that may cause loss of information.Compliance: Ensure compliance to policies and procedures relating to the management of records.Maintain high level of confidentiality. Qualifications, Skills and Experience: The ideal candidate for the InterAid Uganda Limited (IAU) Records Officer job opportunity should preferably hold a Bachelor’s degree in Secretarial Studies, Records and Archives Management, Office and information Management or any other related course.At least three years of relevant work experience in a similar role.Good knowledge of information security.Good knowledge in filing and retrieving of documentsExcellent interpersonal skills.Good report writing skills

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